DBS Disclosures

Contents (Click to go to section)

  1. Who Needs a DBS Disclosure
  2. How to Apply for a DBS
  3. Document Checking
  4. I have a DBS Disclosure issued by another organisation
  5. How much does a DBS Disclosure cost?
  6. DBS Update Service

Snowsport England carries out the DBS disclosures for members and others within snowsport.  All applications are now done on line.  If you are unable to apply on line please telephone 01509 232323.  Any questions?  E mail dbs@snowsportengland.org.uk

Disclosures can take from a few hours to a few months to be issued, with most disclosures issued within 2 weeks.

Only the applicant now receives a copy of the disclosure, so please make sure you keep it safely as Snowsport England cannot issue you with a copy.

 

Who Needs a DBS Disclosure?

All coaches, instructors and Club Welfare Officers must have a DBS disclosure.  If you hold another role in snowsport that involves teaching, training, caring for or supervising children, or helping children with a disability, or driving a vehicle for children (organised by the club), e mail dbs@snowsportengland.org.uk for further information.

 

How to Apply for a DBS

Click here for the Jotform

Document Checking

 

All Document checking:  All other document checking must be face to face and you must show:

  • 1 document from Group 1 below  AND
  • 2 further documents from either Group 1 or Group 2a or 2b, below

One of the documents must show your current address.

If you are unable to meet with one of our verifiers, we can accept Post Office verification service and larger Post Offices offer this service.  You will need to take the form below, 3 original documents (see list below) to the Post Office, together with a photocopy of them and pay the Post Office fee (£10.50 as of June 2018).  The certified copies and the verification form will need to be forwarded to: DBS Applications, Snowsport England, SportPark, 3 Oakwood Drive, Loughborough, LE11 3QF.  If you want them returned please enclose a stamped addressed envelope otherwise they will be shredded.  NB  Due to Crown Copyright regulations, Birth and Marriage Certificates are excluded.  Download the form here: https://www.postoffice.co.uk/dam/jcr:1ba36119-abee-41e5-8e20-c0e3a9dad340/document-certification-service.pdf

 

 

 

Group 1: Primary identity documents

Document

Notes

Passport

Any current and valid passport

Biometric residence permit

UK

Current driving licence photocard - (full or provisional)

UK, Isle of Man, Channel Islands and EU

Birth certificate - issued within 12 months of birth

UK, Isle of Man and Channel Islands - including those issued by UK authorities overseas, eg embassies, High Commissions and HM Forces

Adoption certificate

UK and Channel Islands

Group 2a: Trusted government documents

Document

Notes

Current driving licence photocard - (full or provisional)

All countries outside the EU (excluding Isle of Man and Channel Islands)

Current driving licence (full or provisional) –   paper version (if issued before 1998)

UK, Isle of Man, Channel Islands and EU

Birth certificate - issued after 12 months of        date of birth

UK, Isle of Mann and Channel Islands

Marriage/civil partnership certificate

UK and Channel Islands

HM Forces ID card

UK

Firearms licence

UK, Channel Islands and Isle of Man

All driving licences must be valid.

 

Group 2b: Financial and social history documents

Document

Notes

Issue date and validity

Mortgage statement

UK or EEA

Issued in last 12 months

Bank or building society statement

UK and Channel Islands or EEA

Issued in last 3 months

Bank or building society account opening confirmation letter

UK

Issued in last 3 months

Credit card statement

UK or EEA

Issued in last 3 months

Financial statement, eg pension or     endowment

UK

Issued in last 12 months

P45 or P60 statement

UK and Channel Islands

Issued in last 12 months

Council Tax statement

UK and Channel Islands

Issued in last 12 months

Work permit or visa

UK

Valid up to expiry date

Letter of sponsorship from future employment provider

Non-UK or non-EEA only - valid only for applicants residing outside of the UK at time of application

Must still be valid

Utility bill

UK - not mobile telephone bill

Issued in last 3 months

Benefit statement, eg Child Benefit, Pension

UK

Issued in last 3 months

Central or local government, government agency, or local council document giving entitlement, eg from the Department for Work and Pensions, the Employment Service, HMRC

UK and Channel Islands

Issued in last 3 months

EU National ID card

-

Must still be valid

Cards carrying the PASS accreditation logo

UK, Isle of Mann and Channel Islands

Must still be valid

Letter from head teacher or college principal

UK - for 16 to 19 year olds in full time education - only used in exceptional circumstances if other documents cannot be provided

Must still be valid

(taken from DBS website 8 August 2017)

 

 

I have a DBS Disclosure issued by another Organisation

We may be able to accept a disclosure issued by another organisation if:

  1. It is the same “level” of check:  We require an Enhanced Disclosure with Barred list check for working with children

AND

  1. You have joined the DBS Update Service

You will need to send a scanned copy of your DBS disclosure to dbs@snowsportengland.org.uk together with a scanned copy of your photo driving licence OR passport and utility bill/bank statement.  We will then complete a Status Update Check and let you know whether we can accept the current disclosure, whether you need to send in original documents, or whether you will need to complete a new one for us.

 

 

 

PVG Scheme Record:  If you are a member of the Scottish PVG Scheme, and you have a PVG Scheme Record, you may not need a DBS disclosure. Contact dbs@snowsportengland.org.uk  for further information and attach a copy of your PVG Scheme Record and either a copy of your photo driving licence OR passport and utility bill/bank statement.  We will then let you know whether we can accept this, whether you need to do a Scheme Record Update, or whether you will need to complete a DBS for us.

 

How much does a DBS disclosure cost?

FREE - If you are you a coaching scheme member of SSE, and a Volunteer, or a CWO in a club registered with Snowsport England.  Your first DBS is free, and you should join the DBS Update Service.  If you do not join the Update Service, you will be required to pay the Umbrella Body administrative charge for your repeat DBS disclosures.

£51.20 - If you a coaching scheme member, and are paid for your snowsport work (some or all of it).  Snowsport England does not charge members - the DBS charge £44 and our Umbrella Body charges £7.20 for processing your application. 

£22.20 - If you are a volunteer instructor or coach, but not a coaching scheme member of SSE.

 

£22.20 - If you are a Club Welfare Officer in a club or organisation not affiliated to SSE.

 

£66.20 - If you are paid for some or all of your snowsport work, and you are not a coaching scheme member of SSE. 

 

We are only able to process your application as a member of Snowsport England if you are a Licenced coaching scheme member, or have joined SSE as a trainee instructor, or are a Club Welfare Officer for one of our member clubs.  We can process disclosures for others within Snowsports but non-member fees apply.  Contact dbs@snowsportengland.org.uk for prices for other roles.

DBS Update Service

Snowsport England encourages you to join the Update Service. If you join the Update Service and remain a member, instead of asking you to complete a new disclosure in 3 years’ time, we will be able to go on line and do a quick free “Status Update check” to ensure your criminal record remains unchanged.  If it has not changed, you will not need to redo your DBS.  Other organisations can choose to accept your disclosure and do their own Status Update check for free too.  Snowsport England pays the Umbrella Body administrative charge for our volunteers.   If you don’t join the Update Service, you will be required to pay this administrative charge for future applications.

The Update Service is free for volunteers and the DBS charge £13 a year for paid roles.  Registering for the Update Service must be done within 30 days of the issue of the disclosure, and is done via the DBS website

The Update Service was introduced by the Government in 2013 and is designed to make your DBS disclosure more portable, negating the need for multiple disclosures.  We encourage you to join.

Applicants with criminal records

Please do not be put off applying because of a criminal record.  When you apply for your DBS, you will be given the opportunity to declare your criminal record and if you do, we will contact you about this.  All cautions, convictions, reprimands or warnings should be disclosed unless they have been “Filtered” in line with current guidance.  Once the disclosure is issued you will be asked to send it to us, it will be risk assessed, and a decision will be made. The risk assessment will be informed by a combination of factors including:  When the offence was committed; type of the offence; how many offences; how old you were at the time; does it suggest you may not be suitable to work with children etc.  If you want to discuss a criminal record, or whether your criminal record may now be Filtered, contact the Safeguarding Lead at SSE.  01509 232323 or welfare@snowsportengland.org.uk.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
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